Run Leaner Operations Across Every Site
Whether you run one café or fifty, Hopin gives you visibility and control over compliance, maintenance, and risk from one place.
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Brighton Café
Managing 2/5 properties
725
Risk Score
92%
Compliance
Setup Checklist
1 setup task remaining
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How most shops run it
Run on WhatsApp & memory
Checks and reminders live in group chats and people’s heads — easy to miss, impossible to prove.
Paper & spreadsheets everywhere
Certificates and logs scattered across folders, photos and email.
You find out too late
A missed check or expired certificate only surfaces after something’s gone wrong.
No view across sites
Managers drive between locations just to see what’s actually been done.
Everything in one place
One source of truth
Tasks, documents and temperature logs captured digitally and always to hand.
Nothing slips through
A live Risk Score and smart reminders flag what’s due before it’s a problem.
Your whole team, aligned
Assign tasks and see who did what — no more chasing people on WhatsApp.
Every site on one screen
Live dashboards give head office visibility across all locations, from anywhere.
Scaling hospitality is hard. We've been there.
Spreadsheets, WhatsApp groups, and tribal knowledge don't scale. Neither does hiring an ops manager for every three sites. Hopin was born from decades of hospitality experience to solve this exact problem.
Built for Every Operator
From your first site to your fiftieth
Cafés & Coffee Shops
QSR and specialty coffee chains
Restaurants
Casual dining to fine dining groups
Retail & Convenience
Convenience stores and retail outlets
Mobile Catering
Food trucks and pop-up operations
One Platform to Run Every Site
Replace the chaos of spreadsheets, group chats, and manual follow-ups with a single source of truth.
Risk Scoring
Know where you stand
Your business gets a real-time risk score (300-850) based on compliance activity. A higher score reflects stronger, more consistent compliance across your sites.
Compliance Tracking
Never miss a deadline
Track certifications, inspections, and renewals across all sites. Automated reminders ensure nothing falls through the cracks.
Smart Document Capture
Upload and relax
Upload certificates and reports — Hopin captures key renewal dates and reminders so nothing slips through the cracks.
Standardised Processes
Consistency at scale
Define operating procedures once, deploy everywhere. Ensure every site runs to the same standard, every day.
The ops manager in your pocket
Hopin handles the operational heavy lifting so you can focus on growth, not firefighting.
Reduce ops manager overhead
One platform replaces hours of manual tracking, chasing, and follow-up across sites.
Eliminate compliance surprises
Automated alerts for expiring certificates, overdue inspections, and upcoming renewals.
Onboard sites faster
New locations inherit your established processes and compliance framework instantly.
Sleep better at night
Know the state of every property without calling, texting, or visiting.
Average time saved per week
12+ hrs
across a 10-site operation
3hrs
Less chasing contractors
4hrs
Less compliance admin
2hrs
Less status meetings
3hrs
Less site visits
725
Good
out of 850
Your compliance, quantified
Every action you take — uploading a certificate, completing a task, recording temperatures — feeds into your risk score. It's like a credit score for your business premises.
Track What Matters
Comprehensive compliance and maintenance tracking across every critical category.
Fire Safety
FRA, alarms, extinguishers
Electrical
EICR, PAT testing
Plumbing & Gas
Gas safety, drainage
HACCP
Food safety, temperature
Staff Records
Training, DBS, hygiene
Pest Control
Inspections, treatment
Risk Assessment
Health & safety reviews
Insurance
Cover & renewal records
Trade Directory
Find verified contractors
"Before Hopin, I was spending 2 days a week just chasing compliance paperwork and checking on sites. Now I get a dashboard that tells me exactly what needs attention. It's like having an extra ops manager — without the salary."
James Thompson
Founder, Urban Grind Coffee (8 sites)
8
Sites
15hrs
Saved/week
100%
Compliant
We've run the sites. We've felt the pain.
Hopin wasn't dreamed up in a tech incubator. It was built by people who've managed cafés, opened restaurants, and scaled hospitality brands. We've done the midnight calls when a gas certificate expired. We've scrambled to find contractor paperwork during an inspection. We've felt the frustration of insurers who don't understand our industry. We built Hopin because we needed it ourselves.
50+
Years combined hospitality experience
200+
Sites managed by our team
1000s
Compliance headaches avoided
Manage your sites on the go
Track compliance, receive alerts, and stay on top of every property — all from your pocket.
Brighton Café
Managing 2/5 properties
725
Risk Score
92%
Compliance
Setup Checklist
1 setup task remaining
View all
Quick Actions
Simple, Transparent Pricing
£39 per site/month as you grow · up to 5 sites, self-serve
Starter
Perfect for single-site operators
- 1 property
- Core compliance tracking
- Email reminders
- Basic reporting
- Community support
Growth
For growing multi-site brands
5+ sites? Contact us
- Up to 5 sites, self-serve
- Up to 5 team members
- Full compliance suite
- Team collaboration
- Priority support
- Advanced analytics
Enterprise
For 5+ sites and larger organisations
- Everything in Growth
- 5+ sites
- Dedicated account manager
- Custom integrations
- SSO & advanced security
- Onboarding & training
All paid plans include a 14-day free trial · Cancel anytime